My last post, “A concert promotion checklist“, did include a fair number of choir concert planner actions which were not strictly about publicity. However, as a result of a couple of chats I had with visitors to my site I realised that you might find the complete choir concert planner checklist that we use in Rushmoor Male Voice Choir useful.
As my previous post contains more details about promotion-related items, you are advised to refer to both posts.
The choir concert planner ‘runners and riders’
Individuals in our choir and committee will often have a specific role. Obviously in some choirs these roles may be combined under one ‘head’ but I thought it would be useful for you to see how we divide up the jobs in the countdown to a concert. The following roles have most to do – but, just as important, are others such as the Stage Manager (ensures we look our best when performing), Master of Ceremonies (stitches a list of songs together into an entertaining performance) and, of course, the Treasurer (pays the bills).
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The CommitteeWhere major decisions, such as incurring cost, are taken.
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The ChairThe choir’s public representative – and final arbiter in disputes!
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Musical DirectorChooses the music, trains us and makes sure we are brilliant!
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Concert SecretaryPlans concerts, liaises with venues and bookers, coordinates the team.
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Publicity OfficerResponsible for Marketing and promotional activities.
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librarianLooks after the music and makes sure we all have copies.
The choir concert planner checklist
- Decide on venue and date.
- Select the Charity to benefit.
- Propose guest artist(s).
- Contact proposed venue and discuss facilities, requirements and contract details.
- Agree & sign venue contract.
- Set concert budget.
- Contact selected Charity and make initial arrangements, including PR plan.
- Identify venue publicity opportunities and copy dates.
- Contact VIP Guests to pencil the date in diaries.
- Select guest artist(s) and make contact.